RFID asset tracking using a handheld scanner and RFID tag

Have you thought about how many assets you have around your entire organization?  Have you purchased additional assets just because you couldn’t find something?  Are you prepared for a financial audit?

These are just a few of the questions that come to mind when determining if an RFID asset tracking system is needed for your business. 

As your business continues to grow, asset tracking may be the last thing on your mind, however, this is very important to save time and money during inventories or when you are searching for specific assets throughout your organization.

RFID, or Radio Frequency Identification, is gaining more popularity for asset tracking compared to other methods, such as barcode or excel files, due to the efficiency and time savings that the RFID technology provides.

5 Benefits of RFID Asset Tracking, lets first get a better understanding of the elements involved with a RFID asset tracking system. 

3 Main Components of RFID Asset Tracking System

RFID tag

For asset tracking, passive UHF RFID tags or RAIN RFID tags are the best option to maximize read distance. Each asset will be tagged by a unique tag number or serial number – think of it as the “license plate” of your asset.  The tag will send data once it is powered by the antenna. 

The RFID tag is a vital part of your asset tracking solution – tags perform differently depending on the surface they are applied to, the size of the antennas, and the environment they are exposed to.

For example, you will need a specialized RFID tag to read on metal surfaces such as the Universal RFID tag from Metalcraft.


To make sense of the data transmitted by the RFID tag, you will need software to store the data in a database and present it to you in a way that you can comprehend.  Grey Trunk RFID is a mobile-based RFID asset tracking software where you can do your inventories and asset tracking straight from your mobile device. </p>

Hardware – reader / antennas

Antennas and readers are used to power and capture the data transmitted by the passive UHF RFID tags.  Antennas can be stationary or fixed such as the entry of a door or they can be a handheld device that you can carry around.  Some of the largest companies that work with RFID hardware would include Alien, Zebra , TSL, and Ij

Graphic of RFID System.

How RFID Asset Tracking works.

5 Benefits of RFID Asset Tracking

Saves Time

RFID allows you to scan all assets within range of your antenna/reader in seconds.  Line of sight to the tag is no longer needed.  For example, when a barcoded asset tracking system is used, you physically have to scan each individual asset’s barcode tag.  With RFID, you can walk into a room with a handheld reader and capture all assets instantly.   

Reduces Loss

Having an accurate and up to date asset inventory will eliminate “ghost” assets and prevent you from buying assets you already have within your organization.  Ghost assets are assets that are recorded but are missing or unusable. 


Having an RFID asset tracking system in place will also allow you to scheduled preventative maintenance on specific assets.  This will let you keep your assets in peak performing condition which increases their life span.  If you don’t have to purchase assets more frequently, you are saving money!  Plus, keeping your assets operating and running are critical to customer service.


As your business continues to grow, efficiently adding and tracking assets become even more critical.  Having an asset tracking and management system in place will allow your team members to stay on top of critical changes to any assets plus this will provide an accurate record of assets for accounting.  No more scrambling doing last-minute inventories for an audit. 

Data Accuracy

RFID technology in asset tracking eliminates human error and increases the accuracy of data.  If you are still using an excel file, you can now eliminate human input error.  Or if you are using barcode, you can eliminate the chances of forgetting to scan an asset during your inventory.  

As your business continues to grow, start to consider how you are going to keep track of all your assets that your company will keep purchasing to maintain functioning at high levels.  RFID is now becoming a staple in asset tracking as the best technology to efficiently, accurately, and effectively track and inventory your assets throughout your entire organization. 

For an economical and mobile RFID asset tracking software, visit www.greytrunkrfid.com to create your free account today.